2. Session Details
It is understood The Proof Photography/Jill Nissen is the exclusive official photographer retained to perform the photographic services requested on this Contract.
Cooperation: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. The Photographer will not be held accountable for not photographing desired people if key individuals fail to appear or cooperate during photography sessions. The Proof Photography is not responsible for missed images due to details not communicated by the client prior to the session.
Locations: Sessions that require multiple trips and/or multiple locations may incur a travel fee of 54.5 cents per mile based on actual mileage in excess of 30 miles. The CLIENT should notify the Photographer at booking or at least 7 days in advance of all the desired locations, directions, and addresses. The total session time will include travel time between locations, and thus may result in reduced shooting time, and fewer images.
Props: The CLIENT is responsible for bringing any personal props that they would like in their photos. In the event that the CLIENT has forgotten a prop for the session and wants photos with that prop, the CLIENT will be charged for an additional session at the photographer’s hourly rate ($125/hr) to reschedule or shoot additional photos.
What to Wear: Solid colors and simple accessories work best. Choose outfits that fit comfortably, allow movement, and flatter you. Avoid sleeveless tops, baggy clothing, horizontal stripes, bold plaids, loud patterns, and clothing with writing or big logos on the front. Layers like jackets, sweaters, scarves, etc. can be quickly added/removed for a different look. IMPORTANT: Please bring your clothing selections on hangers and make sure each piece of clothing is clean and neatly pressed! Lint, spots, stains, and wrinkles WILL show!
Adverse Conditions: If, in the opinion of the photographer, inclement weather (rain, snow, wind, heat, etc.) or other adverse conditions (mud, crowds, construction, etc.) would jeopardize the safety of the individuals or equipment, or prevent the creation of a portrait meeting the artistic standards of the studio/photographer, the Photographer will contact the CLIENT with as much advance notice as possible to discuss the options, and if necessary the session will be moved to an alternate location, and/or the next available day and time.
Tardiness: Please plan to arrive at your session 5-10 minutes early. The Photographer will make every effort to begin and end sessions on time. In the event that the CLIENT is running late to the appointment, it is common courtesy to notify the Photographer via phone/text. However, the Photographer is only obligated to wait at the agreed upon meeting location until 15 minutes after the session start time. Tardiness on the client's part results in reduced shooting time, which may result in fewer images presented by the Photographer. The Photographer cannot guarantee a time extension on sessions and will not delay the start time of another session to make-up for lost time. In the event that the CLIENT does not arrive within 15 minutes of the session time and date, they shall forfeit their deposit and will be required to pay another deposit and any other fees incurred before scheduling a makeup session.
Cancellation and Rescheduling Policy: With a minimum 48 hours’ notice, the CLIENT may reschedule their session to the next available day and time, and transfer their deposit to the new date. NOTE: The Photographer’s pricing and packages covered by this Contract are only guaranteed for the specified session date. This pricing is adjusted periodically and future sessions will be charged at the current rates. Additionally, any location and/or permitting fees paid to third parties may not be transferable, and the CLIENT will be responsible for any fees incurred as a result of transferring the date. If notification is not made 48 hours prior, there will be a convenience fee of $50 to reschedule the session. If the CLIENT does not show for the scheduled session, fails to contact the Photographer to reschedule, or cancels the contract with or without advance notice, the deposit amount shall be liquidated damages to The Proof Photography and will not be refunded. Unless the Studio is able to fully replace the cancelled reservation, all session fees and deposits are nonrefundable, even if the portrait is rescheduled or canceled for any reason other than inclement weather.